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February 2011, Vol. 8

Information Rights Management protection in Exchange 2010 SP1

No matter what corporate policies are in place to prevent it, users will still send email messages containing sensitive information. It’s the administrator’s job to protect these messages. And although encryption technologies such as TLS and S/MIME can, to some degree, protect these messages, both technologies fall short of providing comprehensive message security. Enter Exchange Server’s Information Rights Management (IRM) feature. IRM allows a sender to specify what the recipient can and cannot do with the message. For example, a sender might use IRM to prevent the recipient from forwarding or printing the message. Admins can also use IRM to prevent recipients from extracting message contents using copy and paste or the Windows snipping tool. You can configure IRM-protected messages with an expiration date after which the message can no longer be viewed. With all of IRM’s unique security capabilities, it is no wonder that so many organizations use it to protect sensitive data. Of course, all of this protection comes at a price...

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