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April 2012, Vol. 13

How Exchange Online retention policies aid records management

There's plenty to think about when it comes to email retention in the cloud. Admins need to consider spam and numerous legal requirements for backup, recovery and retention. To meet these demands, Exchange Online admins must know the basic building blocks of message-retention policies, as well as the associated costs and how to manage them. Getting started with Exchange Online policies Exchange Online lets email managers define retention policies and specify actions that should take place on a message under particular conditions. Policies are made up of rules, which are known as retention tags. They come in four parts: a name, a type, an age and an action. The tag type indicates the kind of message that the action affects. Age indicates when the action is applied. Actions are basic email operations such as moving a message to archive and deleting a message while allowing for recovery. Retention tags are grouped together into policies and those policies are applied to mailboxes. When you apply a policy to a mailbox, the rules are...

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