Email is a critical component of any organization, and securing and backing up email files and data in case of a disaster should take utmost importance. Administrators tasked with backing up Exchange Server must familiarize themselves with what data exists where and what to do to protect that data.
This guide walks Exchange administrators through the challenges associated with an Exchange Server backup, and Office 365 or hybrid messaging administrators through Office 365 backup. It also covers native and third-party tools that can ease the process.
1Leave no data behind-
Exchange and Office 365 gotchas
Backing up Exchange Server and Office 365 data comes with unique challenges. Traditional backups, such as disk- and tape-based backups, and third-party tools may not provide full protection, so administrators need to know what limitations exist in their chosen backup method. This section exposes some of the challenges and misconceptions associated with Exchange Server and Office 365 backups.
One common misconception about cloud-to-cloud backups is that they offer comprehensive protection. However, some Office 365 backup tools don't offer protection for services such as Yammer and SharePoint. Continue Reading
Exchange administrators who are curious about what happens to .ost files after an Exchange backup is restored can use junk mail in Outlook to simulate a restoration. Continue Reading
2DR planning to keep email up-
Keep calm and recover your data
The security of Exchange Server and Office 365 should always top an Exchange administrator's priority list. Without a disaster recovery plan in place, the IT team never retrieves lost data, which can bring an entire organization to a standstill. This section looks at some of the best practices for disaster recovery planning and how to protect against data loss within an Exchange or Office 365 deployment.
Microsoft provides Office 365 customers with options for granular recovery, but self-service features such as SharePoint Online versioning often impose limits on what a user can recover. End users should adopt their own disaster recovery plan to mitigate Office 365 data loss. Continue Reading
Active Directory Federation Services is an integral component of Office 365, but organizations can switch from AD FS to DirSync Password hash sync as a backup. Password hash sync ensures passwords or hashes are copied to Office 365 in case of a disaster. Continue Reading
By submitting your personal information, you agree that TechTarget and its partners may contact you regarding relevant content, products and special offers.
3Exchange Server backup tools-
Native and third-party options to back up Exchange
Microsoft offers several native and traditional methods for backing up Exchange Server, but a bevy of third-party tools also meet or exceed administrators' needs. This section covers various Exchange Server backup tools and features that are the right fit for enterprises.
Exchange Native Data Protection uses database availability group replication as an alternative to traditional backup options. There are four critical characteristics to Native Data Protection that administrators should be aware of, including how to recover from a lagged copy and log truncation configuration. Continue Reading
Virtual backup provider Nakivo upgraded its Backup & Replication software to include storage and recovery for Exchange objects, as well as Exchange log truncation. The upgrades allow Exchange customers to delete database transaction log files after a backup to prevent logs from taking up disk space. Continue Reading
4Perform an Office 365 backup-
Third-party tools to back up Office 365
Messaging administrators, whether fully on Office 365 or spread across Exchange Server and Office 365, cannot use a built-in Microsoft tool to secure Office 365 data via backups. Vendors such as CloudAlly offer products that can perform full or specific backups. These tools may also allow admins to browse Office 365 data using certain search criteria to filter the results.