Q
Problem solve Get help with specific problems with your technologies, process and projects.

Sending automatic reminders to users from a public folder calendar

SearchExchange.com expert Patricia Guerrero explains how to make a public folder calendar a user's default Outlook calendar, and how to send automatic notifications to users about expired public folder calendar items and tasks.

I have Exchange public folders working. I had contacts and calendar working on it. The only problem is the reminder on the calendar. How can I put the calendar to notify each user, or selected users, when any task or calendar is expired? Is there a way to set the public folder on the calendar as my default calendar in Outlook?
Change the startup folder under the general settings. Go to Tools -> Options -> Other -> Advanced, and browse for the calendar that you want to display. When you open Outlook, the calendar will open by default and remind users of their tasks. Only the default calendar will send automatic reminders.


MEMBER FEEDBACK TO THIS ASK THE EXPERT Q&A:

You can't set a public folder as a start-up folder. Outlook (and I checked 2002 and 2003) will only let you browse to your own mailbox folders or personal folders.
—Rachel M.

******************************************

You cannot set up a public folder as a start-up, but you should be able to browse public folders if you have the correct permissions.
— Patricia Guerrero, Clients and Mobility Expert


Do you have comments on this Ask the Expert Q&A? Let us know.
Related information from SearchExchange.com:

  • Learning Center: A primer on Exchange public folders
  • Expert Advice: Is it possible to send reminders from an Exchange public calendar?
  • Reference Center: Contacts and calendars
  • This was last published in September 2005

    Dig Deeper on Microsoft Outlook and Exchange Server Calendar and Contact Management

    Have a question for an expert?

    Please add a title for your question

    Get answers from a TechTarget expert on whatever's puzzling you.

    You will be able to add details on the next page.

    Start the conversation

    Send me notifications when other members comment.

    By submitting you agree to receive email from TechTarget and its partners. If you reside outside of the United States, you consent to having your personal data transferred to and processed in the United States. Privacy

    Please create a username to comment.

    -ADS BY GOOGLE

    SearchWindowsServer

    SearchEnterpriseDesktop

    SearchCloudComputing

    SearchSQLServer

    Close