Setting up email disclaimers and signatures in Exchange Server

Get up-to-speed on available methods of configuring email disclaimers in Microsoft Exchange Server, including scripts, event sinks and third-party tools.

The process of adding email disclaimers and signatures to outgoing SMTP messages has changed from Microsoft Exchange

Server 5.5 through Exchange Server 2007. In this fast guide, quickly get up-to-speed on available methods of configuring corporate email disclaimers and signatures in Exchange Server. From Visual Basic scripts and SMTP transport event sinks to third-party tools such as Exclaimer and Adolsign, you'll be able to add and customize email disclaimers and signatures in a jiffy. 

TIPS AND TUTORIALS--------------------------------------------------------------------------------

How to set up email disclaimers on a single, back-end Exchange 2003 server
Learn how to configure a single, back-end Exchange 2003 server environment, like Windows Small Business Server, to add disclaimers to outbound Microsoft Outlook email messages. You'll also discover two inexpensive third-party add-on options for producing disclaimers and digital signatures on Exchange email.

How to use Exchange Server 2007 transport rules to add a disclaimer
Get step-by-step instructions on how to add a disclaimer your company's outgoing email using Exchange Server 2007 transport rules and how to set up exceptions for certain users.

EXPERT ADVICE---------------------------------------------------------------------------------------

How is adding disclaimers in Exchange 2003 different from Exchange 5.5?
The process for adding email disclaimers in Exchange Server 2003 email is different from adding them to Exchange Server 5.5 email. Learn more about these changes here.

Adding disclaimers to outgoing SMTP messages in Exchange 2003
Exchange Server is not user-friendly when dealing with global disclaimers. Microsoft recommends that you run a script on a separate, front-end Exchange server. Get detailed instructions on how to add email disclaimers to a front-end Exchange setup. You'll also discover a workaround for adding disclaimers to outgoing SMTP messages on back-end servers such as Windows SBS/Exchange 2003.

Is there a registry hack to add disclaimers in Exchange 2003?
Discover whether a registry hack exists to add a disclaimer to all outgoing email in Exchange 2003, and read about how to add a disclaimer template to an Outlook profile to customize email disclaimers within an organization.

TOOLS AND RESOURCES-------------------------------------------------------------------------

Exclaimer: Add disclaimers and signatures to outgoing Exchange email
A common gripe about Exchange Server is that it doesn't provide an easy way to add disclaimers or footers to outgoing email. The best way to handle this is through a third-party tool like Exclaimer.

Adolsign: Create AD-aware Microsoft Outlook signature files
Adolsign (short for Active Directory Outlook Signature) is a third-party utility that allows you to automatically generate and populate an Outlook signature file using Active Directory information.

Email disclaimer tools for Exchange Server
This collection of third-party tools will add signatures or disclaimers to your outgoing Exchange Server email.

How to use a VBScript to add a disclaimer to outgoing SMTP messages
This Visual Basic script creates an SMTP transport event sink to add a disclaimer to outgoing SMTP messages in both Exchange Server 2003 and Exchange 2000 Server.

This was first published in August 2008

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