Tip

Working with distribution lists

Working with distribution lists
Adesh Rampat

Through the creation of distribution lists users can easily send mail to a whole group of users at one time. Since most, if not all, administrators are already familiar with the process of creating distribution lists, this tip will discuss some of the features members of a distribution list might expect from being on the list.

Sending Mail To Distribution List Members

Accepting Messages

  • Double-Click on the Distribution list then select the Delivery Restriction tab.

  • In the Accept Message from box, select the users who will be authorized to send mail to the Distribution List by clicking the modify button.

Preventing users from sending mail to the Distribution List

  • Double-Click on the Distribution list then select the Delivery Restriction tab.

  • In the Reject Message from box, select the users who are not authorized to send mail to the Distribution List by clicking the modify button.

Creating SMTP Mail For A Distribution Lists

  • Double-Click on the Distribution List then select the Email address tab.

  • Click new then select Internet address.

  • Type the SMTP address.

  • Remember that if you use mail mappings on a firewall, then you need to add a SMTP address to this mapping.

Printing out the members of a Distribution List:

  1. Double-Click on the Distribution List

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  1. then select the General Tab.

  2. Select the Modify button located in the members box.

  3. Select all of the distribution list's members. Then press CTRL-C to copy the members to the clipboard.

  4. Run Notepad and press CTRL-V to paste the members. Save the document as c:Dlist.txt

Once the file is saved it can easily be imported into Excel if you like.

Adesh Rampat has 10 years experience with network and IT administration. He is a member of the Association of Internet Professionals, the Institute for Network Professionals and the International Webmasters Association. He has also lectured extensively on a variety of topics.


This was first published in October 2001

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