To perform the export, select which folders to export from and either select "All messages" or specify filtering criteria. The search results can be exported to multiple individual files -- .EML, .HTML, .TXT, etc. -- or to a single Unix mailbox (.MBX) file. Attachments can also be extracted -- but only if saved as plain text or HTML -- and stored either in the same folder or another folder as needed.
If you export to individual files, the exported messages are named automatically according to subject. However, this can be changed to the sender's name or date; name duplicates are resolved automatically. The original email messages can be kept in the same folder, moved elsewhere, and even flagged as Exported.
After the export is complete, the software tool generates an Exported Messages Index. This is an HTML file that allows you to view the contents of the exported folder, with hotlinks to open each message.
The software program costs $12 to register. The free trial version is fully functional except the actual message-export function has been disabled. (Indexes are still generated, however.) Note: If you attempt to work with an Outlook instance that has several folders, Exporter for Outlook's GUI may take a while to start up while it pre-processes everything.
About the author: Serdar Yegulalp is editor of Windows Insight, a newsletter devoted to hints, tips, tricks, news and goodies for all flavors of Windows users.
Thanks for the tip. There is actually a more powerful and inexpensive tool that we use called Aid4Mail. This tool converts various email formats and is very accurate. While Microsoft Outlook must be installed to use Aid4Mail, it does not need to be running to convert .PST files to the .EML format.
Do you have comments on this tip? Let us know.
Please let others know how useful this tip was via the rating scale below. Do you know a helpful Exchange Server, Microsoft Outlook or SharePoint tip, timesaver or workaround? Email the editors to talk about writing for SearchExchange.com.
This was first published in April 2008