Prevent a mailbox from filling up while an employee is on leave

From time to time employees go on a leave of absence due to sickness, maternity, etc. A users mailbox will fill up rather quickly if not checked and cleaned up regularly. Here is a way to manage their mailboxes while they're away, so that their mailboxes do not exceed their limits:

  1. Open Microsoft Exchange Administrator.
  2. Click the Delivery Restrictions Tab.
  3. In the "Accept Messages From" section check "List".
  4. Click the Modify button.
  5. Select the user Administrator (Administrator rarely sends out messages to all users).
  6. Click the "Add" button.
  7. Click OK.
  8. Click OK again.

When the employee returns to work, repeat the steps above changing step 3 by clicking "ALL" instead of "List".

Individuals who send mail to the user will receive an NDR. In most cases they know that the user is away.

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This was first published in November 2001

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