From time to time employees go on a leave of absence due to sickness, maternity, etc. A users mailbox will fill up rather quickly if not checked and cleaned up regularly. Here is a way to manage their mailboxes while they're away, so that their mailboxes do not exceed their limits:
- Open Microsoft Exchange Administrator.
- Click the Delivery Restrictions Tab.
- In the "Accept Messages From" section check "List".
- Click the Modify button.
- Select the user Administrator (Administrator rarely sends out messages to all users).
- Click the "Add" button.
- Click OK.
- Click OK again.
When the employee returns to work, repeat the steps above changing step 3 by clicking "ALL" instead of "List".
Individuals who send mail to the user will receive an NDR. In most cases they know that the user is away.