Managing e-mail messages on the Exchange Client

Exchange Tip: Managing e-mail messages on the Exchange Client

Managing e-mail messages on the Exchange Client
Adesh Rampat

The procedure for managing e-mail messages is something that the Exchange administrator needs to advise corporate users about. When mail is sent to a user's mailbox that mail remains stored as an unread message. But there are a number of ways to store mail once users log on to the network and read their mail. If users do not manage their mail messages properly the result can be accidental misplacing or deleting of important mail messages. This checklist offers various methods that can be used for the proper storing of email:

  • Set up rules to help in proper e-mail managing. For example, a company secretary can create folders in the personal store and set rules, so that when an email from key personnel is received it can go to that respective folder.

  • Let users know that setting up too many rules can result in poor performance of the Exchange Server.

  • Remote users should avoid downloading mail to their hard drives. All read and unread messages should always remain on the Exchange Server, so that information can be easily retrieved from any location.

  • Encourage users not to use multiple fonts in their auto signatures. This can affect the performance of the Exchange Server significantly.

Adesh Rampat has 10 years experience with network and IT administration. He is a member of the Association of Internet Professionals, the Institute for Network Professionals, and the International Webmasters Association. He has also lectured extensively on a variety of topics.

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Related Book

Exchange and Outlook: Constructing Collaborative Solutions
Author : Joel Semeniuk
Publisher : Macmillan Technical Publishing
Published : Jun 2000
Summary :
Exchange Server is Microsoft's flagship project. It is common for firms to choose Windows over other Operating Systems just so they can use Exchange Server. Most enterprise installations, especially those with remote or mobile employees, create custom collaborative Outlook and Exchange applications for groupware, salesforce automation and project management. Exchange and Outlook Programming is divided into four sections that build upon one another, first by establishing a base ("Why build collaborative solutions"?), then by laying out the tools that can be used to build collaborative solutions. The third section helps to establish how we should plan and design effective collaborative solutions. Finally, the fourth section provides insight and knowledge on the exact methods of using our tools to develop and rollout typical workflow/collaborative solutions.


This was first published in April 2001

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