Mail for multiple users on a network PC

This tip will save you hours in setting up mail for different users who are using the same Windows 2000 PC on a network.

This tip was submitted to the SearchWin2000 Tip Exchange by member Cindy Pisco. Let other users know how useful it is by rating the tip below.


This tip will save administrators hours in setting up mail for different users who are using the same Windows 2000 PC in a network environment. Once a user logs on, they will have access to their specific mailbox automatically:

  • Set up the PC with all the common components that you normally use on your network. Make sure it is perfect -- this will be the default profile.
  • Go to control panel > Mail > Exchange Server >properties.
  • Set up the mail and enter your Exchange Server name.
  • For the user name enter %username% and click > apply (you can't leave it blank.)
  • Save your profile as the default user.
  • Reboot
  • Go back into mail properties and change %username% to blank (nothing at all in the line,) and apply.
  • Save that profile now as the default user > everyone and reboot.
Now log on as you, a training ID or another person and open the corresponding mail. Although I haven't tried it, this should work in XP as well.
This was first published in July 2002

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