Alleviate Outlook Web Access (OWA) email attachment security issues

Outlook Web Access email attachments are often exposed to unauthorized users. Learn about an OWA add-in that helps secure and manage email file attachments.

Messageware's AttachView, a third-party add-in tool for Outlook Web Access (OWA), provides additional security features for email attachments not available in a conventional OWA installation. AttachView helps alleviate security issues that occur when Outlook Web Access email attachments are viewed from computers accessible by multiple users.

The software tool converts attached files, such as Microsoft Word documents, into HTML pages that are only displayed over a secure connection. Web browsers do not cache copies of files delivered over a secure connection, so the document itself will not persist on the computer on which it is viewed.

AttachView has the ability to disable the print function for OWA email attachments. Administrators can also delegate OWA permissions by user, file, location or IP range, organizational unit, device type and file type. Attachments are not only secured in received email messages, but also in OWA contacts, appointments and public folders. AttachView can also block email attachments completely or prevent text from being copied to the clipboard.

Most of the tool's conversion features involve making Word documents more readable, such as hyperlinking tables of contents in a converted document. Among the newer features added is the ability to see change revisions in Word documents.

OWA resources:

Customize Outlook Web Access in Exchange 2007

More Outlook Web Access tutorials and tips

AttachView supports more than 300 commonly used document types including PDF files and other Microsoft Office suite products.

A free trial version of the product is available; prices vary depending on the number of users and Exchange servers (front-end and back-end) in your organization.

About the author: Serdar Yegulalp is editor of Windows Insight, a newsletter devoted to hints, tips, tricks, news and goodies for all flavors of Windows users.

Do you have comments on this tip? Let us know.

Please let others know how useful this tip was via the rating scale below. Do you know a helpful Exchange Server, Microsoft Outlook or SharePoint tip, timesaver or workaround? Email the editors to talk about writing for SearchExchange.com.

This was first published in April 2008

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