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Dealing with dwindling disk space

Brien M. Posey
11.23.2004
Rating: -3.55- (out of 5)

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An administrator wrote me recently about a common Exchange problem: dwindling disk space. To deal with the issue, he implemented quotas to limit each user to 100 MB of mailbox space. At first, the administrator thought his problem was solved, because he got much of his disk space back. However, he soon realized that many users were getting around their mailbox quotas by storing old messages as .PST files on the file servers instead of deleting them.

While moving messages to a .PST file and storing that file on a different server does reduce the size of the Exchange information store, .PST files cause more problems than they solve. PST files are notoriously unstable, insecure, and they take up more space than if messages are just l

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eft on Exchange.

So what are your options for long-term mail archival? There are three main approaches you can use:

As you can see, there are several different ways you can deal with the problem of your Exchange server being low on space. No one technique is clearly superior in every situation though. You will have to determine which technique is best for your company based on your security policy, message retention policy and budget.

About the author: Brien M. Posey, MCSE, is a Microsoft Most Valuable Professional for his work with Windows 2000 Server and IIS. Brien has served as CIO for a nationwide chain of hospitals and was once in charge of IT security for Fort Knox. As a freelance technical writer, he has written for Microsoft, CNET, ZDNet, TechTarget, MSD2D, Relevant Technologies and other technology companies. You can visit Brien's personal Web site at http://www.brienposey.com.

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