Home > Microsoft Exchange Tips > Exchange Server Administration Tips > Configure Exchange to automatically send out-of-office replies
Exchange Tips:
EMAIL THIS
 TIPS & NEWSLETTERS TOPICS 

EXCHANGE SERVER ADMINISTRATION TIPS

Configure Exchange to automatically send out-of-office replies


Adesh Rampat
03.03.2003
Rating: --- (out of 5)


Digg This!    StumbleUpon Toolbar StumbleUpon    Bookmark with Delicious Del.icio.us   


If a user is away from the office -- on vacation, for example -- and forgets to set up an "out of office reply" for incoming mails to his/her mailbox, then you can create a rule to have the user's mailbox automatically reply to a sender.

First, you have to take ownership of the mailbox then perform the following steps:

  • In Outlook on the Tools menu, click Rules Wizard.

  • When the dialog box appears click new.

  • Under which type of rule do you want to create select Check messages when they arrive then click next.

  • Under which conditions do you want to check you can select "with specific words in the subject". You can then create a custom rule that specifies certain conditions for instance you can use semicolons in the subject field to specify multiple conditions. For example if you know that you will be receiving mails with fixed subjects such as "Monthly Report; Statements" you can type this line in the subject field using the procedure mentioned earlier.

  • Under what do you want to do with the message, click to select the have server reply using a specific message check box

  • Under Rule Description, click the underlined phrase a specific message.

  • In the untitled message View menu, type the subject and the message body that you want to be sent, then click save, and close.

  • Click finish

Adesh Rampat has 10 years experience with network and IT administration. He is a member of the Association Of Internet Professionals, the Institute For Network Professionals, and the International Webmasters Association. He has also lectured extensively on a variety of topics.


Rate this Tip
To rate tips, you must be a member of SearchExchange.com.
Register now to start rating these tips. Log in if you are already a member.


Submit a Tip




Digg This!    StumbleUpon Toolbar StumbleUpon    Bookmark with Delicious Del.icio.us   


RELATED CONTENT
Microsoft Exchange Server User Settings
Restrict access to Outlook Web Access via Exchange System Manager
How to custom-configure a Microsoft Outlook 2007 install using OCT
Expand Microsoft Outlook email rules with the Auto-Mate add-on tool
Exchange 2007 out-of-office (OOF) feature adds usability and security
Managing Microsoft Outlook search folder functionality
Back up and restore Microsoft Outlook settings
Managing Microsoft Outlook's AutoComplete option
Can an admin create out-of-office messages from ESM or AD?
Change language settings for out-of-office messages
Let users update their own AD information with the Active Directory Update tool

Microsoft Exchange Server Mailbox Management
Top 5 Microsoft Outlook tips of 2008
Creating and configuring Exchange Server 2007 mailboxes
How to configure Exchange Server 2007 mailboxes
Setting up Exchange Server 2007 contacts
Creating and managing recipients in Exchange Server 2007
Managing Exchange Server 2007 address lists
How to create and configure Exchange Server 2007 distribution groups
Deleting and reconnecting Exchange Server 2007 mailboxes
Creating mail users in Exchange Server 2007
Can't create mailboxes after virtualizing Microsoft Exchange Server

Exchange Server Administration Tips
Top 10 Microsoft Exchange Server tips of 2008
Database changes that enhance Exchange Server 2007 fault tolerance
How continuous replication methods affect Exchange 2007 log shipping
Analyzing Exchange ActiveSync data from .CSV report files
How to run Exchange Management Shell cmdlets in Exchange Server 2007
Eliminate .PST file use for secure email retention in Exchange 2007
Exchange Server 2007 log shipping and continuous replication
Benefits of backing up Exchange Server with Microsoft's DPM 2007
Exchange Server 2007 replication and database transaction basics
Microsoft Exchange Server 2003 database recovery methods

RELATED GLOSSARY TERMS
Terms from Whatis.com − the technology online dictionary
messaging server  (SearchExchange.com)

RELATED RESOURCES
2020software.com, trial software downloads for accounting software, ERP software, CRM software and business software systems
Search Bitpipe.com for the latest white papers and business webcasts
Whatis.com, the online computer dictionary

DISCLAIMER: Our Tips Exchange is a forum for you to share technical advice and expertise with your peers and to learn from other enterprise IT professionals. TechTarget provides the infrastructure to facilitate this sharing of information. However, we cannot guarantee the accuracy or validity of the material submitted. You agree that your use of the Ask The Expert services and your reliance on any questions, answers, information or other materials received through this Web site is at your own risk.



Email Server Solutions: Exchange 2007, Exchange 2003, Exchange 2000, SharePoint
HomeNewsTopicsITKnowledge ExchangeTipsAsk the ExpertsMultimediaWhite PapersIT Downloads
About Us  |  Contact Us  |  For Advertisers  |  For Business Partners  |  Site Index  |  RSS
SEARCH 
TechTarget provides enterprise IT professionals with the information they need to perform their jobs - from developing strategy, to making cost-effective IT purchase decisions and managing their organizations' IT projects - with its network of technology-specific Web sites, events and magazines.

TechTarget Corporate Web Site  |  Media Kits  |  Site Map




All Rights Reserved, Copyright 2004 - 2009, TechTarget | Read our Privacy Policy
  TechTarget - The IT Media ROI Experts