How to set up email disclaimers on a single, back-end Exchange server

In a tip explaining how to add a disclaimer to outgoing SMTP messages in Exchange 2003, I referred to a Microsoft Knowledge Base article, How to add email disclaimers to outgoing SMTP messages using Visual Basic script, that offered a solution.

I've since received responses stating that this method doesn't work. After reviewing each case, I've observed that the solution didn't work because it was not applied to a front-end Exchange server, which was a prerequisite stated in the original article. This factor, or a slight deviation in code by an end-user, would prevent the original solution from working.

One SearchExchange.com member shared a tip on how to add a disclaimer to outgoing messages in an Exchange organization containing only a single, back-end server, such as in a typical Windows Small Business Server (SBS) environment. I have tested this technique successfully on my own SBS. If y

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ou use this method, be sure that you first understand the consequences of making the changes before proceeding to do so.

To add a disclaimer to an outbound email message on a single, back-end Exchange server environment, follow these 10 simple steps:

Commercial products for managing Exchange disclaimers

There also are two flexible and fairly low-cost commercial products that produce disclaimers and/or signatures. While an Internet search produced results for dozens of other similar products, these are the only two that I have tested.

About the author: Bradley Dinerman, vice president of IT at MIS Alliance, is a Microsoft MVP, possesses an MCSE and MCP+I, and is a Certified SonicWall Security Administrator (CSSA). Brad is also the founder and president of the National Information Security Group (NAISG) and the former chair of the Boston Area Exchange Server User Group. He is a frequent contributor to various online TechTips sites and gives user group/conference presentations on topics ranging from spam and security solutions to Internet development techniques. You can visit Brad's personal Web page at brad.dinerman.com.

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