Home > Microsoft Exchange Tips > Exchange Server Administration Tips > Exclaimer: Add disclaimers and signatures to outgoing Exchange Server e-mail
Exchange Tips:
EMAIL THIS
 TIPS & NEWSLETTERS TOPICS 

EXCHANGE SERVER ADMINISTRATION TIPS

Exclaimer: Add disclaimers and signatures to outgoing Exchange Server e-mail


Serdar Yegulalp
02.23.2006
Rating: -2.50- (out of 5)


Exchange Server tips, tutorials and expert advice
Digg This!    StumbleUpon Toolbar StumbleUpon    Bookmark with Delicious Del.icio.us    Add to Google


A common gripe about Exchange Server is that it doesn't provide an easy way to add disclaimers or footers to outgoing e-mail messages. Most companies like to append a footer of some kind to mail sent by their users, whether it's just a legal disclaimer or something more sophisticated.

The best approach for doing this sort of thing has been through third-party products, and Exclaimer appears to be one of the best.

Exclaimer is actually a package of tools that includes archiving, antispam technology, an auto-responder module, mail blocking and redirection -- but the disclaimer function is most intriguing.

Exclaimer can add different types of disclaimers depending on whether a given piece of e-mail has been sent to the outside world or to an internal user. It also supports all manner of e-mail content, including RTF, HTML, digitally signed and encrypted e-mail, and so on.

In addition, the program lets you use any field from Active Directory as a merge field, so you can have a user's name, telephone number and other contact information added "live" from AD without user intervention.

Disclaimers can be appended or removed based on predefined rules or matches against e-mail content, which allows (among other things) the same disclaimer to not be appended several times to the same message if it's replied to and shuttlecocked back and ...


Digg This!    StumbleUpon Toolbar StumbleUpon    Bookmark with Delicious Del.icio.us    Add to Google



RELATED CONTENT
Exchange Server Administration Tips
Remove Exchange 2003 objects from AD to install Exchange 2010
Don'ts for optimal Exchange 2007 mailbox server efficiency
Is your Exchange 2007 hub transport server healthy?
Avoid Outlook 2007 performance issues during repairs
Developing an Exchange 2007 server role DR plan
How DSAccess service improves Exchange Server 2007 reliability
An introduction to the Exchange Remote Connectivity Analyzer tool
Monitor Exchange 2007 with disk- and RPC-related counters
DPM 2007 replica inconsistencies in Exchange databases
Track Exchange 2007 mailbox server health using database counters

Microsoft Exchange Server Administration Tools
An introduction to the Exchange Remote Connectivity Analyzer tool
Prevent Microsoft Outlook 2007 from hanging when forwarding email
Testing Unified Messaging connectivity in Exchange 2007
Microsoft Exchange Server 2007 performance tutorial
How to custom-configure a Microsoft Outlook 2007 install using OCT
Top Exchange Server performance monitoring and troubleshooting tools
Search and index Microsoft Outlook 2007 public folders
Executing an .MSP customization file in Microsoft Outlook 2007
Using the NTBackup tool for Exchange Server backup and recovery
Tools to bulk modify Active Directory users in Exchange Server 2003
Microsoft Exchange Server Administration Tools Research

Microsoft Exchange Server 2003
Remove Exchange 2003 objects from AD to install Exchange 2010
Leapfrogging from Exchange 2003 to Exchange 2010
Top 5 Exchange ActiveSync tips
Exchange Mailbag: POP3 settings and Outlook issues
Migrating to Exchange 2007 with correct permissions
Problems receiving email from outside a Exchange Server 2003 domain
Exchange admins: Is it time to rethink your email address policy?
Exchange Server 2003 collects email from only specific POP3 domains
Changing email address formats in Exchange Server 2003
Should you remove .STM files from Exchange Server 2003?
Microsoft Exchange Server 2003 Research

RELATED GLOSSARY TERMS
Terms from Whatis.com − the technology online dictionary
Remote Installation Service  (SearchExchange.com)
TCPMAN  (SearchExchange.com)

RELATED RESOURCES
2020software.com, trial software downloads for accounting software, ERP software, CRM software and business software systems
Search Bitpipe.com for the latest white papers and business webcasts
Whatis.com, the online computer dictionary


forth.

Exclaimer costs $175 per server for Small Business Server 2003 users (antispam and support cost extra per-year fees), and at a starting cost of $245 for 25 users on a conventional Exchange server. A 30-day trial version, with all features enabled, is available from the Exclaimer site as a download.

One minor gripe I have is that it's not possible to only purchase the disclaimer functionality to the exclusion of everything else; but the antispam function is sold separately, since it may eclipse tools already in use on your Exchange server.

About the author: Serdar Yegulalp is editor of the Windows Power Users Newsletter.

Do you have comments on this tip? Let us know.

Related information from SearchExchange.com:

  • Ask the Expert: Adding Exchange 2003 disclaimers
  • Learning Center: Toolbox for Exchange administrators
  • Reference Center: Outlook and Exchange administration tools
    •

    Rate this Tip
    To rate tips, you must be a member of SearchExchange.com.
    Register now to start rating these tips. Log in if you are already a member.


    Submit a Tip




    DISCLAIMER: Our Tips Exchange is a forum for you to share technical advice and expertise with your peers and to learn from other enterprise IT professionals. TechTarget provides the infrastructure to facilitate this sharing of information. However, we cannot guarantee the accuracy or validity of the material submitted. You agree that your use of the Ask The Expert services and your reliance on any questions, answers, information or other materials received through this Web site is at your own risk.



    Email Server Solutions: Exchange 2007, Exchange 2003, Exchange 2000, SharePoint
    HomeNewsTopicsITKnowledge ExchangeTipsAsk the ExpertsMultimediaWhite PapersIT Downloads
    About Us  |  Contact Us  |  For Advertisers  |  For Business Partners  |  Site Index  |  RSS
    SEARCH 
    TechTarget provides technology professionals with the information they need to perform their jobs - from developing strategy, to making cost-effective purchase decisions and managing their organizations' technology projects - with its network of technology-specific websites, events and online magazines.

    TechTarget Corporate Web Site  |  Media Kits  |  Site Map




    All Rights Reserved, Copyright 2004 - 2009, TechTarget | Read our Privacy Policy     		  TechTarget - The IT Media ROI Experts