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Create and manage system policies using ESM by drilling down under an Administrative Group to the System Policies folder. Figure 5.67 shows an example with a few policies already created.
Creating new system policies
To create a new system policy, right-click the System Policies folder and select New; then select one of the object types to manage: Public Store Policy, Mailbox Store Policy, or Server Policy. Figure 5.68 shows the menu.
When you select an object type, a New Policy window opens. The window divides each policy into options that correspond to tabs on the Property window for the associated object type. For example, a Public Store policy can manage settings on the General, Database, Limits, and Full-Text Indexing tabs, as shown in Figure 5.69.
Once you select a property page or pages to include in the policy, the resultant Properties window (example in Figure 5.70) shows the associated tabs and their settings.
Targeting a system policy
System policies do not take effect until you link them to one or more mailbox stores, servers, or public folder stores. To do this, right-click the policy icon and select the Add option that matches the policy type you created. A Select Items window opens that lets you browse to the correct object type: mailbox store, public folder store, or server.
Once you link a policy to a particular object, the linked object appears under the policy icon in ESM, as shown in Figure 5.71. You can remove the linked object to return control back to the locally controlled settings.
You can link only one property page from one policy to any given property page on a store or server. If you try to link a second, you'll get a warning that the store has already been put under the control of a conflicting policy.
When you link a policy to a property page on a store or server, ESM locks you out from changing the settings locally. If you view the local property page in ESM, you'll see the values set by the policy with the fields dimmed, indicating that you cannot make changes.
To figure out which policy has locked a particular page, click the Policies tab. This lists any policies linked to the store and the property page affected by that policy. Figure 5.72 shows an example.
15 tips in 15 minutes: Managing recipients and distribution lists
Tip 1: Exchange security groups
Tip 2: Group membership expansion
Tip 3: Managing Exchange group email properties
Tip 4: Exchange 2003 Query-Based Distribution Groups
Tip 5: DSAccess for Exchange
Tip 6: DSProxy for Exchange
Tip 7: Managing Exchange recipient policies
Tip 8: Exchange Recipient Update Service and proxy addresses
Tip 9: Restricting mail storage on an Exchange server
Tip 10: The Exchange server mailbox management service
Tip 11: Blocking a user's email access
Tip 12: Accessing another user's mailbox in Outlook
Tip 13: Exchange mail retention
Tip 14: Managing recipients with system policies
Tip 15: Managing recipients with Global Settings
This chapter excerpt from Learning Exchange Server 2003 by William Boswell is printed with permission from Addison-Wesley Professional, Copyright 2004. Click here for the chapter download or to purchase the book.