Guide: Prepping for a move to hosted Exchange email

Your hosted Exchange email prep guide

A move to a hosted Exchange email model requires careful planning and consideration. This guide should help.

With all the hype around Microsoft Office 365, many administrators and IT decision makers are now more seriously thinking about moving their email to the cloud.

Still, IT pros are wary about using Microsoft to host their email. The company is relatively new to the services game, and many IT shops are skeptical when it comes to Microsoft's "my way or the highway" approach to hosted email via Office 365. But Microsoft isn't the only game in town. There's a multitude of players in the hosted Exchange email market.

There's no denying that hosted Exchange email has its benefits. Cost savings are touted the most often, but there are others as well. For example, by offloading email management to a vendor, administrators can focus on more strategic decisions and not worry about such tedious tasks as troubleshooting or patching on-premises Exchange servers.

This guide is aimed at IT pros and decision makers who are planning a move to hosted Exchange email. Here you'll find helpful explanations, what to expect when shopping for providers and pertinent questions to ask before committing your email to the cloud.

Table of contents:

Explaining hosted Exchange

What exactly is hosted Exchange? What are its pros and cons? Will migrating to hosted Exchange email be difficult? This article answers those questions and more, and is a great starting place for those interested in learning about what hosted Exchange is and why it's a practical option.

Hosted Exchange Server market overview

You're not alone; plenty of companies are weighing whether to place their Exchange Server email in the cloud. Examine the hosted Exchange market first; it will go a long way toward helping you make the right decision for your company.

Checklist: Properly preparing for a move to hosted Exchange

Is hosted Exchange email a better option than your current on-premises deployment? Print out the checklist detailed in this tip, answer all the questions, then review. It's an important step in determining if cloud email is right for you.

Questions to ask your hosted Exchange provider

You've done the homework and decided that migrating to hosted Exchange should save your company serious bucks. But remember, cost savings should only be one of the reasons you're making the move. When discussing the move to hosted Exchange with your vendor, you should know the right questions to ask, as well as exactly what you're paying for.

Five areas your hosted Exchange SLA must address

Remember, your hosted Exchange email provider is working for you, not the other way around. Be certain that your service level agreement (SLA) meets all your organizational needs and properly addresses these five important topics.

Six hosted Exchange Server security considerations

You should also make sure you're satisfied with your provider's answers to the six hosted Exchange security questions addressed in this tip before signing on the dotted line.

More hosted Exchange prep: Data archiving and compliance suggestions

Proper preparation is critical if you want to ensure a seamless transition from on-premises Exchange to a hosted model. You've got to figure out how you're going to remain compliant and what your data archiving plans will be. This article includes several helpful tips.