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Can I selectively archive Exchange Server 2003 email messages?

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QUESTION POSED ON: 17 January 2008
Thank you for explaining how to set up a journaling mailbox to keep an archive copy of all messages using Exchange Server 2003 in Archiving Exchange 2003 email. However, I only want to keep outgoing Exchange email that contains our optional legal disclosure within the body text. I have no need to archive the other email. Is the best way to do this to create a rule to filter specific email to the journal mailbox? Our email filtering software will not perform content scanning to "keep" an email.


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There is no way of achieving the kind of policy-based communication-retention in native Microsoft Exchange Server. A number of third-party solutions exist that may be able to assist. For example, you may want to look at MessageGate to see if they address your requirements.

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Related information from SearchExchange.com:

  • Tip: Exchange event sink offers more granular message journaling
  • Tip: How to evaluate Exchange Server archiving products
  • Expert Advice: Track, monitor and log all email communication
  • Tutorial: Exchange Server 2007 journaling
  • Reference Center: Exchange Server email archiving tips and resources

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