Home > Ask the Microsoft Exchange Experts > David Sengupta: Server Administration Questions & Answers > Creating a distribution list of outside e-mail addresses
Ask The Exchange Expert: Questions & Answers
EMAIL THIS

Creating a distribution list of outside e-mail addresses

David Sengupta EXPERT RESPONSE FROM: David Sengupta

Pose a Question
Other Exchange Categories
Meet all Exchange Experts
Become an Expert for this site


Exchange Server tips, tutorials and expert advice
Digg This!    StumbleUpon Toolbar StumbleUpon    Bookmark with Delicious Del.icio.us    Add to Google


>
QUESTION POSED ON: 30 November 2005
We need to create a mailing list of some key outside individuals and agencies. These addresses are not part of our Exchange Server 2003 domain. Is there a way to set up a list and just enter the e-mail addresses needed?

We need this list so we can inform emergency services when we are scheduling some work that might require their assistance, should something go wrong. We can make such a list in Outlook, but each individual would have to create his or her own list. It would be nice if I could create such a list in Microsoft Exchange so that anyone in the plant can get to it when needed.



Digg This!    StumbleUpon Toolbar StumbleUpon    Bookmark with Delicious Del.icio.us    Add to Google



RELATED CONTENT
David Sengupta: Server Administration
Changing email address formats in Exchange Server 2003
Should you remove .STM files from Exchange Server 2003?
Exchange users receiving email addressed to legacy users
Pushing a public calendar out from a private Exchange account
Import and export .PST files in Exchange Server 2007
Editing Exchange Server public folder permissions
Search and index Microsoft Outlook 2007 public folders
Troubleshooting Microsoft Exchange Server Event ID error 6009
Can't delete old Microsoft Outlook public folders
Can't create mailboxes after virtualizing Microsoft Exchange Server

Microsoft Exchange Server 2003
Remove Exchange 2003 objects from AD to install Exchange 2010
Leapfrogging from Exchange 2003 to Exchange 2010
Top 5 Exchange ActiveSync tips
Exchange Mailbag: POP3 settings and Outlook issues
Migrating to Exchange 2007 with correct permissions
Problems receiving email from outside a Exchange Server 2003 domain
Exchange admins: Is it time to rethink your email address policy?
Exchange Server 2003 collects email from only specific POP3 domains
Changing email address formats in Exchange Server 2003
Should you remove .STM files from Exchange Server 2003?
Microsoft Exchange Server 2003 Research

Microsoft Outlook and Exchange Server Calendar and Contact Management
Exchange Mailbag: POP3 settings and Outlook issues
Synching public and private Exchange calendars
Preventing duplicate SMTP addresses on Exchange
Prevent duplicate appointments in Microsoft Outlook 2003 calendar
Troubleshoot 'System Attendant' error messages in OWA
Stop personal calendar appointments from showing on Exchange Server
Pushing a public calendar out from a private Exchange account
Problems arise after downloading email to .PST files
How to copy and transfer a Microsoft Outlook 2007 auto fill list
Troubleshooting Apple iPhone and Exchange Server integration issues
Microsoft Outlook and Exchange Server Calendar and Contact Management Research

RELATED RESOURCES
2020software.com, trial software downloads for accounting software, ERP software, CRM software and business software systems
Search Bitpipe.com for the latest white papers and business webcasts
Whatis.com, the online computer dictionary


VIEW MEMBER FEEDBACK TO THIS ASK THE EXPERT Q&A.

You have two options:

  1. Add a contact to your Active Directory for each of the external SMTP addresses, and then put them all in a distribution group.

  2. Drag and drop all the contacts created in someone's mailbox (assuming they are already in someone's mailbox now), and move or copy them to a public folder created to contain contact items. Give everyone permissions to access this public folder, and then have them right-click the public folder in Outlook and select Properties → Outlook Address Book → Show this folder as an e-mail Address Book.

Test both options in a lab to determine which best meets your needs.


MEMBER FEEDBACK TO THIS ASK THE EXPERT Q&A:

If I've used option number two, how would I get contacts in the public folder to list individually in Exchange? Right now my users can send mail to the public folder group as a whole, but not to individuals in the public folder.

Thanks in advance for your advice.
—Shirley M.

******************************************

If I understand your question correctly, you're saying that sending to the contacts as they appear in the new client-side Address Book fails.

If so, you'll want to navigate to Global Settings -> Internet Settings in Exchange System Manager (ESM). Then right-click "Default," switch to the Advanced tab, and ensure that the "Allow automatic forward" checkbox is set.
—David Sengupta, Server Administration Expert


Do you have comments on this Ask the Expert Q&A? Let us know.

Related information from SearchExchange.com:

  • 15 tips in 15 minutes: Managing recipients and distribution lists
  • Reference Center: Exchange Server distribution list resources



  • Search and Browse the Expert Answer Center
    Search and browse more than 25,000 question and answer pairs from more than 250 TechTarget industry experts.
    Browse our Expert Advice



    Outlook Web Access (OWA) Tips and Advice
    HomeNewsTopicsITKnowledge ExchangeTipsAsk the ExpertsMultimediaWhite PapersIT Downloads
    About Us  |  Contact Us  |  For Advertisers  |  For Business Partners  |  Site Index  |  RSS
    SEARCH 
    TechTarget provides technology professionals with the information they need to perform their jobs - from developing strategy, to making cost-effective purchase decisions and managing their organizations' technology projects - with its network of technology-specific websites, events and online magazines.

    TechTarget Corporate Web Site  |  Media Kits  |  Site Map




    All Rights Reserved, Copyright 2004 - 2009, TechTarget | Read our Privacy Policy
      TechTarget - The IT Media ROI Experts