Q

Why can't I grant users permissions to an Exchange public folder?

Exchange Server public folder permissions can be complex. Get troubleshooting advice on delegating permissions to Exchange Server public folders here.

There is a folder in our Exchange Server public folders that does not have Administrators as the owner/editor. I have a help desk ticket request to grant other people permissions to this Exchange Server public folder. However, whoever created it only gave owner/editor rights to one of our users. Consequently, I cannot edit the Exchange public folder permissions. I logged on as system administrator, and I still could not change the permissions. How can I give domain administrators permissions to this Exchange public folder?

In general, two types of accounts can manage Exchange Server public folder permissions: Exchange Administrators and Public Folder Owners. Because you are missing the Owner for the Exchange public folder, it is not possible to manage the public folder's permissions from Microsoft Outlook.

Someone with Exchange Administrator or Exchange Full Administrator rights can still manage the public folder permissions using the Exchange System Manager (ESM), so you should be able to use it to control the permissions as long as you are logged on as an account with the appropriate Exchange Administrator role. However, Exchange public folder permissions are quite complex and that still might not solve the problem.

For more help, read Microsoft's article, Unable to set client permissions on Exchange public folders through Exchange System Manager.

If that still doesn't do the trick, you may need to dig deeper into the Exchange public folder permission model. A good reference is the TechNet article, Working with Exchange public folder and mailbox permissions.

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This was first published in September 2008

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