Ask the Expert

Setting Outlook 2003 rules

Since upgrading to Outlook 2003, I can no longer keep all the rules I used to have with Exchange. It's limited to about 30 rules and won't let me add any more. Under Outlook 2000, I had more than 100 rules placing specific e-mails from specific users into specific folders. What changed in the client? And can it be fixed?

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There is no limit on the number of rules, but there is a limit of 32KB on the size of rules per folder. The maximum number of rules is defined by the data that is required for a rule. There is typically a limit of 40 to 50 rules per folder. Try reorganizing your rules and creating smaller rules.

This was first published in September 2004

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