Ask the Expert

Send from two different domain names from within Outlook

We recently acquired a secondary domain name and have added this into our Exchange 2003 server as an additional address. Users can receive e-mails from both domain addresses. However, now my users would like to be able to use both accounts simultaneously -- be able to send from both domain names from within Outlook. Outlook doesn't support multiple e-mail accounts for the same user, so how can I do this?

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VIEW MEMBER FEEDBACK TO THIS ASK THE EXPERT Q&A.

Here is a simple solution to your problem:

  1. Create two separate mailboxes as follows:
    user@company1
    user@company2

  2. Give the user full access to both mailboxes.

  3. Go to user@company2 and forward e-mails to user@company1.

  4. Hide the account from the address book to prevent users from accessing it.

  5. While using the Global Address Book, save user@company2 as a contact.

  6. When the user wants to send a message from company2 he must select user@company2 and add it to the FROM field.


MEMBER FEEDBACK TO THIS ASK THE EXPERT Q&A:

You can also set up a second account (POP3) with the e-mail address as user@company2. Set it up as a sending account only in Tools -> Send/Receive -> Send/Receive settings (for Outlook XP and 2003). Then just choose that account from the Accounts button on a new e-mail.
—George L.


Do you have comments on this Ask the Expert Q&A? Let us know.
Related information from SearchExchange.com:

  • Tip: Granting 'Send As' rights to an Exchange 2003 user
  • Learning Center: Outlook crash course
  • Reference Center: User settings


  • This was first published in July 2005

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