Q

Prompt Microsoft Outlook users to save sent email messages

Discover how to program Microsoft Outlook into prompting users to save each of their sent email messages.

I know that you can set a rule to either "save all" or "save none" of your outgoing email messages in Microsoft Outlook. But, how can I prompt Outlook to ask users if they'd like to save their sent email messages each time?

Sue Mosher's book, Microsoft Outlook Programming, provides macro code that you can copy and paste directly into Microsoft Outlook. The steps are as follows:

  1. Open the Outlook macro editor by pressing Alt-F11.
  2. Open the ThisOutlookSession module within the macro editor.
  3. Paste this provided VBA code into the module.
  4. Close the window.
  5. Configure Outlook macro security so that it will not prevent you from running unsigned code.
  6. Make sure that Outlook options are set to automatically save a copy of Sent Items.
  7. Restart Outlook and send a message. You will now be prompted for a folder in which to save a copy of the message.

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This was first published in January 2009
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