Q

Not receiving email messages that have file attachments

Discover options to explore if you're not receiving email messages that have file attachments and the sender isn't receiving non-delivery reports (NDRs) for the undelivered messages.

We use Exchange Server 2003 and Windows Small Business Server 2003. When some of our clients send email with file attachments to us, we are not receiving the messages. Strangely, the client is not receiving any non-delivery reports (NDRs) for the undelivered messages, so we're not sure where the original messages are ending up.

If we add the sender to the Safe Senders List under Junk Email, we begin to receive them. What happened to the

original email that was never delivered? We would like to know who else to add to our list and possibly retrieve the undelivered messages.

VIEW MEMBER FEEDBACK TO THIS ASK THE EXPERT Q&A.

Exchange Server does not have a Safe Senders List, per se. What it does have is a Global Accept (and Deny) List under Connection Filtering, where you can add IP addresses of sending hosts that you trust.

Messages from those sending hosts will bypass Exchange Server's Connection Filtering (including instances when sending hosts are listed on Realtime Block Lists – if you have those configured), and the Exchange Intelligent Message Filter (IMF) – the content-filtering agent -- if you have it enabled.

By default Exchange Server does not drop email messages with attachments, nor is there any mechanism within Exchange Server to make it behave that way.

Are you sure you added the sender(s) to an Exchange Safe Senders List? Other options to look at may be your Microsoft Outlook client's Safe Senders List, antivirus software, or third-party antispam software.

MEMBER FEEDBACK TO THIS ASK THE EXPERT Q&A:

We had the same problem in one of our offices -- some email (not all!?) with attachments never reached their destination. No NDR was delivered as well.

In our organization, we used a default global setting message delivery limit for receiving email of 15 MB. Although the email that was never delivered was between 5 MB and 10 MB, when we stopped using this limit, they arrived with no problem. Seems buggy…

This was the last place we looked. First we started looking for attachment blocking, spam rules, connection filtering, etc., but removing this limit was the solution.
—Frank V.

Do you have comments on this Ask the Expert Q&A? Let us know.

Related information from SearchExchange.com:

  • Tip: Configuring the Microsoft Outlook Junk Mail Filter
  • Tip: Process, compress and block Microsoft Outlook email attachments
  • Tip: OutDisk -- A simple solution to sending large email attachments
  • Reference Center: Exchange Server non-delivery reports (NDRs)
  • This was first published in June 2007

    Dig deeper on Microsoft Exchange Server 2003

    Pro+

    Features

    Enjoy the benefits of Pro+ membership, learn more and join.

    Have a question for an expert?

    Please add a title for your question

    Get answers from a TechTarget expert on whatever's puzzling you.

    You will be able to add details on the next page.

    0 comments

    Oldest 

    Forgot Password?

    No problem! Submit your e-mail address below. We'll send you an email containing your password.

    Your password has been sent to:

    SearchWindowsServer

    SearchEnterpriseDesktop

    SearchCloudComputing

    SearchSQLServer

    Close