Managing server-based rules
When creating Outlook 2000 rules on an Exchange 5.5 SP2 environment, you can create them on the server. However, sometimes we receive the following error message: "There is not enough space on the Microsoft Exchange Server to store all of your rules. The rules that failed to upload have been deactivated."
I understand there is a 32 MB limit for server-based rules -- is this per user or combined? How can you see what rules are currently on the server? Is there some way to increase the limit for server-based rules?
The total amount of space allowed for each is 32 kilobytes (KB), not 32 megabytes (MB), and this is a per-folder amount. According to MSKB 241325, Out of space error message when creating or importing rules
, each rule is made up of seven parts. The rule properties consume 400-500 bytes (excluding recipients). Each recipient consumes on average 400-500 bytes, as well. In these calculations, distribution lists are considered a single recipient and therefore only consume 400-500 bytes. Finally, Out of Office e-mail messages are stored as rules, so they take up space as well.
Although you cannot increase the 32KB limit, Microsoft does suggest three workarounds:
- Create distribution lists to group recipients in rules, instead of using individual recipients.
- Keep the number of recipients small in rules.
- Keep the names of recipients as small as possible.
This was first published in March 2003