Ask the Expert

How to export data from a Microsoft Outlook calendar to Microsoft Excel

I need to manually copy the start and stop times of my monthly appointments (in my Microsoft Outlook 2003 calendar running on Exchange Server 2003) to a Microsoft Excel file. This is part of a monthly report to account for my time, and how much time I spent on an appointment. Is there a way to export the fields from a Microsoft Outlook/Exchange Server calendar to specified fields in Microsoft Excel or Microsoft Access?

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Follow these steps to export your calendar to a Microsoft Excel file:


  1. Select the Microsoft Outlook calendar.
  2. Go to File -> Import and Export.
  3. Click Export to a file.
  4. Choose Comma Separated Values (DOS) for Microsoft Excel or Microsoft Access.
  5. Select the Microsoft Outlook calendar.
  6. Type a name for the new file.
  7. Set a date range to narrow your data.
  8. Open the file using Microsoft Excel.



Yes, it works, but it didn't export the attendees list.
—Dayalan P.


I have exported my Microsoft Outlook 2003 calendar to Microsoft Excel, but not all of the items showed up. I have some recurring items that show, and some that do not. How can I fix this so I can see everything?
—Eric G.


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This was first published in October 2006

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