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How to add a disclaimer to all outgoing e-mails

How do I create a policy that "All outgoing e-mail messages should have an e-mail disclaimer notice" without using third-party apps? We use Exchange 2000 and Outlook 2000 in a Windows 2000 domain.

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Just write down your policy, incorporate it into your existing Policies and Procedures and distribute updated copies to your employees. Now, there is no checkbox and text field you can edit that will create the disclaimer. You'll need to do that yourself, and you don't need third-party software to do it.

For details on several methods that can be used to add a disclaimer, see:


This was first published in April 2003

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